Administrative Officer 2037

香港資優教育學苑The Hong Kong Academy for Gifted Education

Administrative Officer

in Programme 
(Ref_EW_AO_202203_02)

Job Scope :

1. To be responsible to the Associate Director for administration support to different Divisions in the Programme Branch of the Academy;
2. To implement relevant strategies, policies and services that secure the achievement of agreed Academy and Division objectives;
3. To prepare and supervise purchasing matters and, manage office operations within Academy policies and procedures.

Main Job Responsibilities :

1.  File tender and quotation documents for procurement of student programmes and services;
2.  Handle enquiries related to student nomination and admissions issues, process programme payment, programme placement and student attendance;
3. Handle correspondence and provide clerical support to matters related to student programmes and services;
4. Maintain programmes and services data base and expenditure records;
5. Process applications and passage arrangement for international conference for officers;
6. Coordinate the organisation of programme-related ceremonies and events;
7. Update student data base and issue certificates for student programmes;
8. Set up venue for programmes and events, and attend to the lesson start up;
9. Provide logistics support to ceremonies, programmes and events organised by programme teams.

Requirements :

1. A Hong Kong degree or equivalent with at least four years’ appropriate administrative work experience;
2. Experience in logistic arrangements for staging an event/activity;
3. Experience of dealing with telephone calls of a sensitive nature is highly preferred;
4. Excellent communication skills (oral and written) in Chinese and English, ability to speak Putonghua will be preferred; and
5. Good proficiency in using a variety of ICT packages (MS Office Applications).

Full details of this post can be found on our website https://www.hkage.org.hk
or by emailing to Ms Siu by clicking “Apply Now”

Review of applications will start as soon as possible and this recruitment exercise will continue until the post is filled.

The HKAGE is a subvented non-governmental organisation, to advocate and provide support services for gifted students, teachers and parents.
*For the protection of children and mentally incapacitated persons, prospective employees are requested to undergo a Sexual Conviction Record Check. Only shortlisted candidates will be notified. If you are not contacted by us within ten weeks, please consider your application unsuccessful. All personal data are collected for recruitment purpose only.*